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Landlords might be shocked to hear that around 45% of homes in Florida are part of an HOA.
This means that Naples landlords who rent houses have to be mindful of these communities. The greatest way to keep their rental businesses in check is to attend HOA meetings.
How can communities increase landlord meeting attendance? Read on for our Naples HOA meeting guide.
Communicate the Benefits of Community Meetings
HOA board members should start by communicating the benefits of attending homeowners association meetings. Let landlords know that their presence can impact the following:
- Property values
- Community policies
- Satisfaction among residents
Highlight how their involvement can help prevent issues such as property neglect and ensure tenants follow community guidelines.
Personal Invitations
A personal touch can make a big difference. Instead of sending generic emails, take the time to send personalized invitations to each landlord. Include details about the following:
- The upcoming HOA meeting
- The agenda
- Why their attendance is important
A personal phone call can also go a long way.
Flexible Meeting Schedules
Understand that landlords may have busy schedules. Offer flexible meeting times, including evening or weekend options, to accommodate their availability. Providing an online meeting option, like a Zoom call, can also make it easier for landlords to attend without needing to travel.
Offer Incentives
Incentives can be a great way to boost attendance. Consider offering refreshments or a small raffle for attendees.
You could also provide a summary of useful information, such as market trends or legal updates relevant to landlords, which can be a valuable takeaway for them.
Engage Property Managers
Property managers often handle multiple properties for landlords and can play a key role in HOA communities. Encourage landlords to send their property managers if they cannot attend themselves.
Property managers can relay information and ensure that landlords stay informed and involved.
Highlight the Impact of Their Absence
Sometimes, it's necessary to point out the consequences of not attending. Explain how their absence can lead to decisions that might not reflect their interests.
For example, changes in HOA rules or fees might occur without their input, potentially affecting their rental business.
Provide Clear and Accessible Information
Ensure that all meeting agendas and minutes are accessible. Post them on the HOA community website or send them directly to landlords.
When landlords can see what topics will be discussed and what decisions were made, they are more likely to understand the importance of their involvement.
Create a Welcoming Environment
Make sure the meetings are welcoming and inclusive. Some landlords might feel like outsiders if the meetings are dominated by homeowners.
Ensure that the HOA board members are approachable and that all attendees, including landlords, have the opportunity to speak and contribute.
Landlords Should Always Attend HOA Meetings
Getting Naples landlords to attend HOA meetings requires a strategic approach. By highlighting the benefits, offering flexible options, and using these other tricks, HOAs can encourage greater landlord participation.
Does your HOA community in Naples need help with management? Contact PMI Gulf Coast to hear how our association management solutions can help. We can provide the support of a local team with the tools of a nationwide franchise.
